Visitation

To maintain a safe and secure community that is conducive to studying and learning, the Residential Life Office has developed a visitation policy in conjunction with the Public Safety Department.

Visitation is considered to be a privilege, not a right.

The goal of visitation will be to ensure residential students are in a community that supports safety and education. Success within the visitation policy is dependent on resident participation and staff oversight to ensure the process runs smoothly. Failure to comply with visitation policy guidelines will result in a conduct hearing from the Residential Life Team using our restorative justice model. Educational sanctions can range from, but are not limited to: removal from halls,  loss of guest privileges, deduction in timebank, or residential probation. The following information will help you to understand the policy better. 

VISITATION AND ALL-STAR REGISTRATION PROCEDURES

Please note any communication or updates to this policy will be sent to you by our office via your 365asia email.

 If you are having issues with your All-Star login information/approval access or any issues that prevent you from registering your guest properly, please report to the Residential Life Office in person. Alumni Hall (27th Street) or Kaufman Hall (31st Street) to receive help from our team  before the 4PM. 

Visitation begins the first day of classes and will the end the day before a student's last final. 

Since residents are expected to Move-Out the day after their assigned last final, the last day a resident is allowed to register a guest will be the night before the assigned  last final for the semester for each individual resident.

Residential students are authorized 30 overnights in one semester. An overnight is per guest per night.

  • Once your Time Bank runs out for the semester, you will not be able to add additional days to your Time Bank.
  • Overnight visitation time banks are not transferable between residents. You can not donate Time Bank days to other students. All-Star notifies you of your Time Bank Balance
  • Within the Visitation Policy, there are three types of visitation
  • Day Visitation: Does not count towards the overnight time bank
  • Overnight Visitation: Will subtract one night per visitor per night from the overnight time bank
  • Each resident is allowed 2 Overnight Visitors at a time. Each visitor will be counted as a separate overnight request which will reflect in your time bank.
  • Residents are allowed to have 7 Consecutive Overnights. After that, residential hosts will need to wait 7 days before having overnight guest stay again. This includes Emergency Overnight in the consecutive period.
    Emergency Overnight Visitation: Will subtract 2 nights per visitor per night from the overnight time bank

No Emergency Overnight Visitation Period
During Finals season, Emergency Overnights are not permitted. In an effort to prioritize resident safety, academic focus and study accommodations. All guests must be pre-registered and approved ahead of time as an overnight guest during the finals.

  • Visitation privileges will be suspended for individuals who violate this policy. 

Holiday Visitation

Residential Life will be allowing visitation for all students during holiday breaks in accordance with the policies mentioned above. Please await separate visitation guidelines as we are reduced staff during these time periods. 
Roommates are able to deny any Overnight Visitation Requests due to their own academic responsibilities. Our office encourages you to give notice to your roommate if you want an Overnight Guest, however your roommate reserves the right to deny your request during this time period.

Visitation Guidelines & Registration Instructions

Visitors must be Registered In/Out by our Front Desk Public Safety Team between the appropriate hours using the All Star site. This site will be used to monitor the registration process for visitation. 

  • The Residential Student who has signed in their guest is responsible for the behaviors of their guests. 
    Guests need to be accompanied by their Residential Hosts at all times, leaving your guests unattended can result in referral through the conduct process
  • Guests are allowed to use the Residential Facilities alongside the presence of Residential Host (Kitchens, Restrooms, etc.)
  • Registered Guests are allowed to attend residential-wide programmatic events
  • All guests MUST present a valid form of Photo identification and Proof of Vaccination to the Security Officer at the desk.
    • 365asia Commuter ID
    • Valid school IDs with expiration dates
    • Valid driver's license, non-drivers ID
    • Valid Military ID cards with expiration dates
    • Passports (are accepted but not preferred)
  • Guests under the age of 18 must provide written Consent of the Adult Guardian for entry and stay in our Residential Halls.
  • Please ensure your visitor(s) All-Star registration approval confirmation email matches the exact time and date your guest is expected to arrive on campus for Day and Overnight requests.
  • Failure to provide matching registration timestamps for the correct date will result in Public Safety denial of residence hall entry. Please check these dates carefully
  • Residential Life staff has the right to wave/deny guest access and entry upon reasonable concern or disruption to the residential community. 

DAY VISITATION

Guests must be checked in and out at the Security desk in the lobby during hours of visitation from 8:30AM-11:00PM.

  • Day visitors NOT checked out of All-Star by 11PM will result in residential host guest policy conduct violation
  • Roommates must be notified but do not need to approve the Daytime guest registration in All Star
  • Residents may not check-in any day visitors after 11:00PM, all day guests must leave the residence hall by 11PM, any day guests found past 11PM will be escorted out of the building by Public Safety.
  • Please note, we recommend that you register your guest ahead of their expected arrival to ensure a quick check-in time frame.

OVERNIGHT VISITATION

Guests must be checked in at the Security desk in the lobby during the hours of visitation: 11:00 PM-12:00PM the following day

  • Any guest arriving between the hours of 11PM-8:30AM MUST be registered as an overnight guest. 
    Example: If your guest is arriving at 2am on Saturday morning, they will need to be registered as an overnight guest for the Friday evening to be allowed entry into the residence halls.
  • Any overnight guest remaining past 12PM must re-register as a day guest the following day. Failure to re-register Overnight visitors as Day visitors will result in follow-up through  the conduct referral process
  • Overnight guest passes will be given to approved overnight guests. Public Safety will keep a copy of the guest’s ID at the Public Safety Desk during their stay.
  • If residents depart the Residence Halls with their guests, Public Safety will return the visitors ID, and retrieve the guest pass.
  • Guests should notify the officers if their overnight guest is returning. Public Safety will keep the valid guest pass in place of the guest’s ID. The guest pass will be exchanged back for the resident's ID when they return to the halls.
  • Guest passes are only valid for the approved registration period, and cannot be used more than 1 night. Please follow re-registration instructions.  
  • Roommates must approve overnight guests in the All Star System
  • Roommates are not allowed to deny Overnight Visitation requests without a valid reason. Your Overnight Request will not be valid without your Roommate’s approval.  Please ensure roommates' approval is responded to via All-Star.
  • Residents who live in an Apartment/Suite - will need to notify all members in the suite of the incoming Overnight Visitor
  • All overnight guests must be approved before 8PM the day of their arrival
  • Any overnight guest not registered by 8PM the day of their arrival must be requested as an emergency visitation
  • All overnight guests must be registered via All-Star
  • Unregistered guests will result in a referral through the conduct process 

EMERGENCY OVERNIGHT VISITATION

  • Emergency overnight visitation requests are subject to approval by the Department of Public Safety. Requests are only granted on rare or extenuating circumstances.
  • Emergency Overnight Usage will be prohibited during the No Emergency Overnight Visitation time frame for each semester
  • Guests must be checked in at the Security desk in the lobby during hours of visitation: 11:00 PM-12 PM the following day
  • Any overnight guest remaining past 12PM, outside of their approved overnight registration must register as a day guest the following day.
  • For Emergency Overnight Registration please register your guest by 11pm at the Public Safety Front Desk if you were not able to receive a registration by 4pm for regular Overnight Visitation
  • Emergency overnight visitation will charge multiple days from the resident’s time bank
  • Repeated emergency visitation requests may result in additional charges to the resident’s time bank  

 Instructions to register Day Guests:

  1. Log-in to the All-Star visitor system using your 365asia username & password.
  2. In the top right corner, you will see a tab: “Add Appointment” 
  3. After, “Add Appointment”, go to the drop down menu and click “Day Visitor”.
  4. You will be asked to indicate:
    1. Start Date
    2. Expiration Date
    3. Expected Arrival & Expected Departure Time for your Day Guest
  5. At the bottom of the page you will be asked to fill out Visitor 1’s information:
    1. First Name
    2. Last Name
    3. Visitor Email
  6. After filling out the above information, you will click “Add Appointment”.
  7. Your guest will receive a confirmation email they should keep for their records.

 Instructions to register Overnight Guests:

  1. Log-in to the All-Star visitor system using your 365asia username & password.
  2. In the top right corner, you will see a tab: “Add Appointment” 
  3. After, “Add Appointment”, go to the drop down menu and click “Overnight Visitor”.
  4. You will be asked to indicate:
    1. Start Date
    2. Expiration Date
    3. Expected Arrival & Expected Departure Time for your Overnight Guest
  5. At the bottom of the page you will be asked to fill out the Visitor information:
    1. First Name
    2. Last Name
    3. Visitor Email
  6. After filling out the above information, you will click “Add Appointment”.

Instructions to Approve Roommate’s Overnight Guests:

  • You will receive an email with the subject line: “Roommate’s Overnight Request: Further Action Required” 
  • You will be directed to sign into All Star to approve/deny the overnight guest request.
  1. Log-in to the All-Star visitor system using your 365asia username & password.
  2. Once logged in, go to your name in the top right corner and select “Profile”.
  3. On your profile screen, you will click the link at the bottom “Approve Appointment”.
  4. You will see the pending approvals and should click “Approve” or “Deny”
  5. If you select Deny, you must include a reasoning in the comments stating why you are denying the request.
  6. Your roommate and their guest will receive a confirmation email once the approval is completed. Roommates and Guests should keep for their records and may potentially need to show this at the Public Safety desk if requested. 

 

Frequently Asked Questions

Day visitation ends at 11PM

No, however we recommend notifying your roommate before bringing a guest on campus

Yes, you can do this on the All-Star website in which they will receive email notification stating their registration is online before checking in at the front desk. 

No, we will be allowing overnight visitation after 11/4. Guidelines will be outlined the week before.
Yes! As long as they are signed in via All-Star with proper documentation
You will be sent an Initial Conference Letter and a flag will be placed on your visitation privileges via All-Star. Please note, failure to de-register your day guest after 2 times may result in loss of overnight visitation privileges 
Yes, as long as you (the residential student) is present and the guest is properly signed in
No, will be granted a certain amount of overnight visitation per semester 
No, the responsible party for a guest needs to be present at the time of the guest check-in 
If you want another residential student to check-in your guest, this means they are signing on this individual as their own guest and assuming responsibility for the guest check-in/liable for their behavior
You will be held responsible for the actions of your residential guest. Sanctioning and loss of visitation privileges vary and will depend on the type of infraction this guest committed  
Yes, your guest will have to depart in the event of a building-wide fire alarm
Guests are allowed in kitchens, workrooms, restrooms, and courtyard. All visitors and residential students must wear masks in common spaces 
No, unfortunately in isolation we will not be allowing visitors for students in quarantine. Unless medication will need to be dropped off. Please note - Residential Life staff can/will accommodate you receiving medication via our isolation drop-off policies. 
No, we only accept vaccination cards via app, picture, or physical copy. Boosters are optional. 
Residents can sign in a maximum of 5 guests at a time.